Gradebook

1. How do I enter grades in the Gradebook?
2. How do I submit grades to GR?
3. How do I submit Pass/Fail grades to GR?
4. How can one remove an item from the student's view of the Gradebook?
5. How do I add a factor to grades in EXAM Moodle?
6. How can I use a different grade calculation for some students?




How do I enter grades in the Gradebook?
In brief:

1. In the Course administration block, click on Gradebook setup
2. If necessary, create a grade item by clicking on button Add grade item
3. Now:
   • Either: Click on item Import to import the grades from file
   • Or: Click on tab View to enter grades one by one
     Now:
     • Either: Click on a box and enter a grade. The grade will be saved as soon as you click on another box
     • Or: Click on the pencil icon above one of the columns. Enter grades. Click on button Save. Note: Unsaved grades are highlighted in pink.

How do I submit grades to GR?
Submitting grades from Moodle to GR is an experimental feature.
It is currently available only in the faculties of Law, Computer Science & Engineering and Neurosciences

• In the Course administration block, click on Gradebook setup
• Click on Export and then on GR (menu or tab)
  On first doing so, you will be redirected to a Login page
• • In CSE courses: Enter your CSE username and OTP and click on button Log in
  • In other courses:
    • Enter your ID in the lower ID field and click on button Send OTP
    • Enter your ID in the upper ID field and the OTP that you received in the OTP field
    • Click on button Log in
• • If Support for Moadim has been enabled (see here): Select one of the Exam or Final items from the menu and click on button Submit to GR
  • Otherwise: Fill in all fields and click on button Submit to GR. (The available options depend on whether there is an exam in the course, whether the course runs more than once a year and whether it has sister courses.)
• Moodle shows all grades that will be submitted and that were previously submitted (if any). New and changed grades are in highlighted in green.
• To actually submit, click on button Yes. Submit to GR now

Important: In any given course, grades should never be submitted in more than one way e.g first through Moodle and later directly in GR or Rakefet (or vice versa).



How do I submit Pass/Fail grades to GR?

• Create a grade item with Grade type of Scale and Scale of type Pass/Fail as follows:
  • In the Course administration block, click on Gradebook setup
  • Click on button Add grade item
  • Enter the Item name
  • In field Grade type, select Scale
  • In field Scale, select Pass/Fail
  • Click on Save changes
• • Either:
    Enter the grades for each student e.g. as follows:
    • In the Grade administration block, click on Single view
    • In menu Select grade item..., select the grade item you just created
    • In column Grade, select Pass or Fail for each student you wish to grade
    • Click on button Save
  • Or:
    Calculate the grades from another grade item as follows:
    • On the gradebook Setup page, click on the Edit menu of the the grade item you just created and select Edit calculation
    • In section ID numbers, enter an ID for the item you intend to use for the calculation and click on Add ID numbers
    • In section Calculation, enter e.g. =cond([[xxx]]>59,2,1) where xxx is the ID you chose and a grade of 59 or below is considered a fail
    • Click on Save changes
• Submit the grades to GR as follows:
  • In the Grade administration block, click on Export
  • Click on GR
  • In field Submit grade item select the grade item you just created
  • Select values as appropriate for the other fields
  • Click on Submit to GR
  • Check that the grades appear correctly as Pass or Fail and click on Yes. Submit to GR now

How can one remove an item from the student's view of the Gradebook?
One can easily hide an item.
However, this results in all its parent categories also being hidden.
Thus if any item is hidden, the Course total (or Targil grade, if Support for Moadim is enabled) is also hidden.
There is no way round other than to delete the activity itself (or, in the case of a manual item, to delete the item in the Gradebook).
One can, of course, set the item's weight to zero.
Better still, for most activities one can set the grade type to None in the activity's Settings.
(But only if there aren't yet any grades in the activity or overrides in the Gradebook.)
With a grade type of None, the item will still appear in the Gradebook but without an associated grade.



How do I add a factor to grades in EXAM Moodle?
Import the grades from EXAM Moodle to a regular grade item. See How do I import grades ...from EXAM Moodle
Suppose the exam is called Moed A
Go to Gradebook setup and click on the ellipsis ... to the side of the Exam item near the bottom, and select Edit calculation
In section ID numbers enter something, let's say moeda, for entry Moed A. Click on button Add ID numbers
In the appropriate section - depending on the Moed - enter a calculation.
For example, to add 10 points up to a maximum of 100:
   = min(100, [[moeda]] + 10)
Then click on Save changes
See Where can I find examples of grade Calculation?

How can I use a different grade calculation for some students?
In very brief:

• Create a hidden grade item
• In the Single view for the grade item, give a grade of e.g. 1 to these students
• Give a grade of 0 to all the others (using the Bulk insert grades option of the Actions menu at the top)
• Under Course grade settings, set Hide totals if they contain hidden items to Show totals excluding hidden items
• Use an if function in the grade calculation e.g. if the idnumber of the grade item is xxx

   =if([[xxx]], .......